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Now Hiring: Staff Accountant

Staff Accountant Job Summary

The staff accountant position with VCI Events will maintain the day-to-day accounts payable records and assist with general accounting functions. This includes maintaining vendor relations, entering and paying all invoices in accordance with our policies and controls as well as assisting with account reconciliations, budgets, closing processes, general accounting and general office support functions.

Key Performance Indicators

  • Accounting documents, records, and reports are accurate, current, and timely.
  • Accounting errors or discrepancies are promptly discovered and resolved.
  • Accounting functions are completed in accordance with established standards, policies, and procedures.
  • Effective business relations exist with suppliers and vendors.

Staff Accountant Job Duties

Job Duties of this position include, but are not limited to, the following:

  • Serve as point person for all accounts payable matters.
  • Create, review, and update vendor accountings including W-9 verifications.
  • Audit and prepare annual 1099 forms.
  • Receive and record vendor invoices into QuickBooks.
  • Generating a recommended check run for supervisor’s approval on a routine schedule and match the check with backup, mailing, and filing.
  • Assure all invoices are paid within vendors’ terms to avoid additional fees and preserve the positive credit rating and vendor relations of VCI Events.
  • Review coding and enter all credit card transactions in QuickBooks.
  • Process all sales tax reports and payments.
  • Perform general ledger account analysis and reconciliations including accruals, pre-paid expenses, and month-end processes.
  • Perform other duties and special projects as assigned by Supervisor, and as time permits.
  • Help drive continuous improvement and standardization in accounts payable through processes to build efficiencies and eliminate or reduce manual effort.
  • Communicate in meetings, one-on-ones, and daily interactions with clarity, purpose, and respect for the individuals involved in the discussion.

Qualifications and requirements

  • Advanced proficiency with Microsoft programs including Excel, Word, Office365, and Outlook.
  • Meticulous and exhaustive record keeping.
  • Ability to prioritize tasks to meet deadlines under pressure.
  • Ability to learn quickly and adapt to a fluid and fast-paced environment.
  • Effective verbal and written communication skills, with the ability to articulate complex thoughts and ideas clearly in a busy and demanding work environment.
  • Ability to stay calm under pressure and take a logical and analytical approach to solving problems and resolving issues.
  • Thorough knowledge of accounting theory, concepts, and accounting practices.
  • 5+ years of QuickBooks experience required.
  • 5+ years of Accounts Payable Experience required.
  • Degree in accounting or equivalent experience preferred.

Work environment

This position includes sitting for prolonged periods of time

Physical demands

This position requires the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Constantly positions self to maintain files in drawers or cabinets. The person in this position occasionally needs to move about inside the office to access filing cabinets, office machinery, etc. The employee must be able to move or transport up to 25 pounds or more an average of 50 feet at certain times.

Base Salary

$23.00 – $29.00 per hour

Featured benefits

  • Medical insurance
  • Dental insurance
  • Vision Insurance
  • Life insurance
  • Long-term Disability
  • 401(k)
  • Paid Time Off (PTO)

How to apply

Please submit your resume and a cover letter to [email protected]. In your cover letter, please highlight your relevant experience and explain why you are interested in this position.

Note: Only shortlisted candidates will be contacted for an interview.


Now Hiring: Labor Manager

Labor Manager Job Summary

The Labor Manager position at VCI Events assists Show Operations in contacting and recruiting labor and staffing events with qualified technicians and engineers while maintaining profitability.

Key Performance Indicators

  • Schedule and create labor-related purchase orders and crew rosters with 100% accuracy.
  • Ensure compliance with state and federal labor laws by communicating with Direct Supervisor or above in any and all situations that require review.
  • Become an active participant in Quote Review Bid Desk, a process in which work orders are reviewed to ensure all potential costs are captured before the quote is sent out.
  • Establish relationships with temporary employees, vendors, and independent contractors both locally and nationally, and as appropriate, enter them into Lasso, VCI’s current Labor Tracking software.
  • Enhance our Lasso rating system by transferring notes regarding labor from Show Reports into our labor tracking software.
  • Develop a national labor resource database.
  • Implement a labor performance rating system.
  • Expand VCI’s labor pool by vetting and hiring qualified labor with the help of Project Management, Engineering, Administration, and Direct Supervisor or above.
  • Ensure all contact information in the temporary labor database is up to date, with supporting notes on employees’ competencies and qualifications.

Job Duties

  • Track work order changes daily via status changes and notifications.
  • Schedule, confirm, document, and communicate all crew-related work order information to stakeholders.
  • Assist Direct Supervisor or above in scheduling, confirming, documenting, and communicating with all Project Managers, Project Engineers, and temporary personnel (scheduled for in-house operations or engineering activities.)
  • Manage, document, and ensure an accurate temporary labor database in Lasso.
  • Create and distribute crew rosters and corresponding POs with 100% accuracy, as work orders require.
  • Upon show confirmation, input labor shifts and positions from Lightning into Lasso and schedule with appropriate and qualified staff.
  • Maintain all show schedules and update crew as changes occur.
  • Identify, collect, document, and assist your Direct Supervisor or above in qualifying prospective new additions to the on-site personnel labor database.
  • Work with the Administration Department to on-board new Independent Contractors per SOP.
  • Collaborate with Direct Supervisor or above when negotiating rates related to work orders, to ensure the highest level of profitability.
  • Collaborate with necessary parties to ensure all work order-related positions are filled with qualified staffing. Maintain schedules and documentation to meet or exceed the client’s and the company’s expectations.
  • Confirm with the Project Manager that all invoices from Independent Contractors and Labor Brokers are accurate.
  • Assist in the timely completion of the invoicing process per SOP.
  • Review Show Reports for any information regarding labor and transfer notes into Lasso, to be referred to during future staffing.
  • Manage existing Temporary Employees, Independent Contractors, and Labor Broker relationships.
  • Maintain an ever-growing temporary labor staff and Independent Contractors list by continuously adding to notes within our labor tracking software for reference when staffing.
  • Regularly recommend improvement strategies, policies, and labor additions to the Direct Supervisor or above.

Labor Manager Qualifications and Requirements

  • Advanced proficiency with Microsoft programs, including Excel, Word, Office 365, and Outlook.
  • Exceptional organizational skills in digital filing systems and ongoing labor scheduling system input to track employees’ skill sets and progress.
  • Meticulous and exhaustive record keeping.
  • Ability to prioritize tasks to meet deadlines under pressure.
  • Ability to learn quickly and adapt to a fluid and fast-paced environment.
  • Effective verbal and written communication skills, with the ability to articulate complex thoughts and ideas clearly in a busy and demanding work environment.
  • Flexibility to take calls and assist in emergency labor-related challenges outside of regular working hours and on weekends.
  • Ability to stay calm under pressure and take a logical and analytical approach to solving problems and resolving issues.
  • Excellent customer service skills for internal and external customers, to remain direct yet empathetic when addressing and resolving issues with personnel.
  • Five years in the Professional Live Event Industry (Preferably in Labor Allocation).
  • (Preferred) Working knowledge of Labor tracking software (Lasso).
  • (Preferred) Working knowledge of Rental Order tracking software (IntelliEvent Lightning).

To learn more and apply, visit the job posting on LinkedIn here.

For additional information regarding the labor manager position, please contact – Steve Warren, Director of Operations – at [email protected]


VCI Events Welcomes Jim Richardson as Business Development Specialist

VCI Events Steps into a New Stage with Newest Team Member Jim Richardson

Jim Richardson - Business Development Specialist, VCI Events VCI Events, an engineering-led Audio-Visual Event Company, is proud to welcome Jim Richardson to our team of industry experts.

Jim is officially joining the VCI Events team as a Business Development Specialist, or as we call him, The Alchemist.

Well-known and respected throughout the live events industry, Jim’s approach to providing clients with the highest level of service, paired with his experience in building a strong team culture, is unmatched.

35+ Years of Broadcast and Live Event Industry Experience

Jim Richardson is a seasoned professional with over 35 years of experience in the broadcast and live event industry. Most recently serving as the Vice President of Client Relations at a brand new event technology company, Jim brings a wealth of expertise and a proven track record of success to his role at VCI Events.

With a comprehensive background in technology and business, Jim possesses a deep understanding of sales management, team management, as well as operations and engineering management in relation to production and technical solutions. His extensive knowledge has been honed through years of experience in various high-level positions within reputable companies.

Throughout his extensive career in the broadcast technology sector, Jim has nurtured valuable production relationships in virtually every major city across the United States. Having resided in various key locations such as Nashville, Los Angeles, Miami, Atlanta, and Dallas. He has worked extensively in cities including Chicago, Seattle, Las Vegas, Washington D.C., New York, Baltimore, and Orlando.

Jim’s Most Notable Roles and Achievements

Notably, Jim excelled as a Senior Account Relations executive at an internationally known staging company, where he skillfully managed large-scale corporate events, custom activations, and complex display events. In 2019, he helped spearhead the launch of multiple xR Studio initiatives in collaboration with disguise, assuming the role of their North America CSP.

Prior to this time, Jim enjoyed a 23-year tenure at Bexel, where he held multiple leadership roles. As an executive, he provided guidance to the company’s operations, engineering, and sales divisions in North America. Jim contributed to Bexel’s significant growth, reaching a remarkable $50 million in revenue through successful acquisitions and integrations.

Looking Towards the Future at VCI Events

As VCI Events continues to evolve as a brand, Jim is a natural next step in reaching our vision of being seen by both our clients and our peers as the group of event professionals that care more about our customers, our craft, and our community than any other technical solutions provider in the events industry.

We are excited to see what this next stage of excellence for our company looks like with Jim at the helm of our business development sector.


Building For The Future

Building For The Future

Client’s needs, and the technology used to meet those needs, are ever-evolving in the events industry. With that understanding, we are excited to announce the following soon-to-be-available resources at VCI Event Technology to serve our clients better.


Here are a few thoughts from our CEO, Kirk Rhinehart, on our new additions.

What led to the addition of these specific items to the VCI quiver?

With the recent purchase and build of our new Ross Ultrix Carbonite system, we felt this to be the natural next step in providing a forward-thinking solution for our clients.

How will Event Marketer and Event Producers benefit from these resources?

There are a few things on every event that no amount of money can buy; more time in a day for load-in, more space for the back of house, and the ability to quickly expand your systems capabilities due to new demands. We believe these items can address all these challenges.

One of our core values is to “think ahead, but always remain present.” We understand that not every event currently needs to be a 4K experience. However, the flexibility of these resources can allow you peace of mind that when your stakeholder has that last-minute “oh, can we….”, you more than likely will not need to scramble. Also, it’s a great way to avoid those “I wish we would have” moments for recording and archival purposes. Oh, and the imagery is going to look amazing.

How will Technical Directors benefit from these resources?

We all know that about the best-laid plans. That does not mean that changes and last-minute requests do not come up during rehearsals or from unexpected sources. When that happens, the last thing you want to hear from an EIC or video engineer is that the system is maxed out. The products we are identifying, researching, and investing in are intended to vastly expand the equipment’s capabilities being replaced, thus tremendously expanding the capabilities and resources available to technical staff on-site.

Success Stories

Looking Back And Looking Ahead

2021 has been a whirlwind of unexpected changes, unpredictable shifts, last-minute business deals, and many surprises for the industry and our global #AVAlliance family. Thanks to the trust and confidence of our existing and new clients, we returned to making small events, big events, intimate gatherings, and massive music festivals. In-person conferences, complex hybrid events, and simple virtual meetings, for dozens and thousands of people alike. We rented, created, transported, built, installed, rigged, set up, and tore down with smaller crews but greater enthusiasm than ever before, no matter the size of the audience or the venue, whether it was online, live, or a bit of both. After what seemed like forever, 𝘄𝗲 𝗮𝗿𝗲 𝗺𝗮𝗸𝗶𝗻𝗴 𝗲𝘃𝗲𝗻𝘁𝘀 𝗮𝗴𝗮𝗶𝗻 and we do not intend to stop anytime soon. We could not have this done without your faith in events and in us. Thank you. We will see you in 2022, too!